# Roles and workspaces > KopiMark's permission model — workspace roles, project roles, and how owners, admins, members, and guests differ across the team and per project. _Source: https://kopimark.com/docs/concepts/roles-and-workspaces/_ KopiMark separates "the team" (your workspace) from "the work" (each project). Permissions exist at both layers, which makes most setups feel natural once you know what each role can touch. ## The two layers - **Workspace roles** control who can manage the team, billing, and shared resources (glossary, fonts, member list). - **Project roles** control who can edit a specific project's content and settings. A teammate has a workspace role *and* a project role per project they can access. The project role is what gates editing in the editor itself. ## Workspace roles | Role | What they can do | |---|---| | **Owner** | Everything. Delete or rename the workspace, transfer ownership, manage billing, promote admins, manage the team. There's at least one. | | **Admin** | Invite and remove members, create projects, manage domains, manage billing. Cannot delete the workspace. | | **Member** | View workspace projects they've been added to. Create content inside projects where their project role allows it. Edit the workspace glossary. | | **Guest** | See only projects they've been explicitly invited to. They still count as a paid seat. Useful for freelancers and external reviewers. | Members get **implicit access** to new projects in the workspace — admins and owners always see every project; members are auto-added when they open one. Guests don't get implicit access; you must invite them per project. ## Project roles When you invite someone to a project (or they're auto-added as a workspace member), they get a project role: | Role | What they can do | |---|---| | **Owner** | Manage project members, change every setting, delete the project. There's one per project — created when the project is. | | **Content manager** | Manage members, change settings, delete pages, edit all content. Can't delete the project itself. | | **Editor** | Add and sync pages, edit copy and translations, comment, assign statuses. Can't change settings or remove pages. This is the default. | A workspace admin who only happens to be an editor on a particular project still can't change that project's languages — project role wins inside a project. ## What this means in practice - You hire a freelance copywriter → invite them as a **workspace guest**, then as an **editor** on the one project they're working on. - A localisation agency reviews translations → invite them as **workspace guests** with **editor** project access. They can't see your other work. - A new full-time hire → invite them as a **workspace member**. They'll auto-pick-up new projects as they open them. - A PM who only needs to read and comment → still a **member** or **guest** with **editor** project access. There's no read-only project role; the editor's status workflow is what gates "shipped vs not". ## Inviting people Workspace invites and role changes live in [Workspace Settings → People](/docs/settings/workspace-settings/). Project invites and role changes live in the **Share** dialog on any project page, and also in the project's settings. See [Invite your team](/docs/guides/invite-your-team/) for the step-by-step. ## Seats and billing - Every workspace member or guest counts as one paid seat. - The Free plan includes 2 seats total (owner + 1 other). - Pending invites count too — KopiMark won't let you hold a seat open by inviting people you never plan to confirm. See [Plans and limits](/docs/reference/plans-and-limits/) for the per-plan seat caps. ## See also - [Invite your team](/docs/guides/invite-your-team/) - [Workspace settings](/docs/settings/workspace-settings/) - [Project settings](/docs/settings/project-settings/) --- ## All documentation _The full docs index, in case the answer lives on another page. Fetch any item as raw Markdown by appending `.md` to its URL, or grab everything at once from https://kopimark.com/llms-full.txt._ ### Start here - [Introduction](https://kopimark.com/docs/) - [Getting started](https://kopimark.com/docs/getting-started/) ### Concepts - [How KopiMark works](https://kopimark.com/docs/concepts/how-kopimark-works/) - [Figma sync and cache-only mode](https://kopimark.com/docs/concepts/figma-sync-and-cache/) - [Roles and workspaces](https://kopimark.com/docs/concepts/roles-and-workspaces/) _(this page)_ ### Guides - [Connect Figma](https://kopimark.com/docs/guides/connect-figma/) - [If your Figma seat is limited](https://kopimark.com/docs/guides/figma-seat-and-rate-limits/) - [Invite your team](https://kopimark.com/docs/guides/invite-your-team/) - [Translate with AI](https://kopimark.com/docs/guides/translate-with-ai/) - [Review with comments](https://kopimark.com/docs/guides/review-with-comments/) - [Statuses and approvals](https://kopimark.com/docs/guides/statuses-and-approvals/) - [Custom fonts](https://kopimark.com/docs/guides/custom-fonts/) - [Export copy](https://kopimark.com/docs/guides/export-copy/) - [API and developer tokens](https://kopimark.com/docs/guides/api-and-developer-tokens/) ### Settings - [A tour of Settings](https://kopimark.com/docs/settings/tour/) - [Profile settings](https://kopimark.com/docs/settings/profile-settings/) - [Workspace settings](https://kopimark.com/docs/settings/workspace-settings/) - [Project settings](https://kopimark.com/docs/settings/project-settings/) ### Reference - [Plans and limits](https://kopimark.com/docs/reference/plans-and-limits/) - [Keyboard and canvas](https://kopimark.com/docs/reference/keyboard-and-canvas/)